Template:Scheduling Placeholders

By entering these custom values as report parameters you can customise the file for each user.

Code Description
%date% Inserts the current date
%time% Inserts the current time
%datetime% Inserts the current date and time
%rolename% Inserts the database role or roles that are being used
%groupname% Inserts the name of the distribution group
%email% Inserts the email address of the recipient. Ignored if %emailtosendto% is also used
%displayname% Inserts the display name of the recipient. Ignored if %emailtosendto% is also used
%sendiftrue% Triggers sending of the report. May only be used once per report
%emailtosendto% Retrieves a comma-delimited list of email addresses from the report. May only be used once per schedule


If %sendiftrue% is used the report will be generated normally, but only sent to users if this parameter is calculated to be TRUE.

This allows exception reporting, for example, if you had appropriate names defined in Excel, you could set the formula in the parameter cell to be

=Or(Sales < 1000, Losses > 50)

The report can be published with the exception-detecting cell exposed as a Web Parameter:

SendIfTrue Excel.png

This parameter can then be used as the %sendiftrue% parameter when setting up the schedule:



If %emailtosendto% is used, the email addresses defined in the schedule or distribution group will be ignored, and the addresses retrieved from this parameter instead. The value in the cell may be either one email address or a comma-delimited list.

Note that this parameter overrides the %email% and %displayname% parameters.